Introduction

wpflipbooks.co.uk is owned by Acstede Design and is committed to respecting our clients privacy and protecting their information from misuse or unauthorised disclosure and complying with privacy laws. Acstede Design values its reputation and aims to maintain high ethical standards in the conduct of our business affairs.

This Privacy Notice explains how we use any personal information we collect from you when you enter into a contractual agreement with us to provide graphic and web design services to you.

Business Summary

Acstede Design is a graphic and web design services company and provides the services as set out in our website acstededesign.co.uk.

We process your personal information to enable us to provide graphic and web services, to maintain our own accounts and records and to support and manage our office systems.

Business Location: UK

Organisation Contact Details

Data Controller Details
Name and contact details of the Data Controller:
Email Address: alan@acstededesign.co.uk
Telephone Number: 07836 548319

Postal Address:

Acstede Design
5 Broomybank
Kenilworth
Warwickshire
CV8 2SF

Company Representative Details
Name and contact details of the Companies Representative :

Email Address: alan@acstededesign.co.uk
Telephone Number: 07836 548319
Position: Compliance Manager

Postal Address:

Acstede Design
5 Broomybank
Kenilworth
Warwickshire
CV8 2SF

Other contact addresses: None

Data Protection Officer Details

Name and contact details of the Data Protection Officer:

Name: Alan Peedle
Email Address: alan@acstededesign.co.uk
Telephone Number: 07836548319

Data We Collect:

This Privacy Notice relates to our use of any personal information we collect from you during the setting up and agreement of graphic and web design Services provided to you at your request.

For example the following is a sample of data we may collect from you and other data may be requested from time to time to carry out performance of our contract with you:

Data Collected:

Your name
You email address
Your telephone number

We Only Collect Personal Data Purely For Performance of a Contract

We will not collect any information about you that is not required for the performance of our contract with you. All of the information we collect is required for the performance of our contract with you.

The requirement to collect this data is absolute. If we do not collect this data we cannot perform our contract with you.

We have a legal obligation to retain personal data pursuant to our contract with you for presentation to the Court and the government for the duration set out in law.

Why We Collect Personal Data

We collect information purely to perform our contract with you for example:

Dealing with any requests you make or questions you submit.

Getting in touch if we need to tell you about something, or request further information from you to perform the contract with you.

Who Processes the Data We Collect (Who are the recipients of your data)

We will store and process your data following industry best practice and security.

We will take all reasonable steps to ensure that there are appropriate security arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of your personal information by those entities and third parties (if applicable).

Most of the processing takes place at Acstede Design, Kenilworth, CV8 2SF.

Some of the processing may take place outside of the UK but within the EEA and covered by the General Data Protection Regulation ( “GDPR”).

Where processing takes place by one of our trusted data processors, we ensure that or contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR, this affords your data the same protection away from our organisation, as it does within it.

The data we collect through our online services may be processed by one or more of the following:

Office software: Microsoft Office 365
Data storage: Adobe, Dropbox, Google, IONOS

Where we might send your personal data (Geographically)

We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.
We will only consider transferring your data outside of the EU if the following conditions are met:

A transfer, or set of transfers, may be made where the transfer is:

• made with your explicit informed consent;
• necessary for the performance of a contract between you and this organisation or for pre-contractual steps we need to take at your request;
• necessary for the performance of a contract made in your interest between this organisation and another person;
• necessary for important reasons of public interest;
• necessary for the establishment, exercise or defence of legal claims;
• necessary to protect your vital interests or those of other persons, where you are physically or legally incapable of giving consent;

Or

• made from a register which under UK or EU law is intended to provide information to the public (and which is open to consultation by either the public in general or those able to show a legitimate interest in inspecting the register).

How long we keep your data

The data referenced above in section – Data We Collect:

• Is kept for as long as you remain contracted to this service.
• For 6 years including the current year if you cease to be contracted to this service.

Your Rights as an Individual In Respect of the Data We Hold

We respect the rights and freedoms of individuals and as such we would like to make you aware of the following:

You have the right to:

• Request access to your data.
• Request rectification of your data where there are errors or inaccuracies or the data is not current.
• Request that the data we hold is removed entirely from our systems.
• The right to have data removed is only applicable where it does not conflict with our legal and regulatory requirements to keep certain records according to the data retention period.
• Request us to restrict processing of your data.
• Object to our processing of your data.
• Request your data in a format that is commonly used/accepted.
• Send your data to another controller.
• Withdraw consent already provided – at any time.

To exercise your rights above please contact any of the Data Protection Officer, Data Controller or Company representative via any of the channels provided.

You also have the right to lodge a complaint with a supervisory authority. In this instance the Information Commissioner’s Office (“ICO”) and their contact details are as follows:

https://ico.org.uk/concerns/handling/ or call the ICO on 0303 123 1113

Quick Links for exercising your rights:

DPO email Address: alan@acstededesign.co.uk
DPO phone number: 07836 548319
Controller email Address: alan@acstededesign.co.uk
Controller phone number: 07836 548319
Company Representative email Address: alan@acstededesign.co.uk
Company Representative phone number: 07836 548319

Data Sources – where did you get my data.

Any and all data in respect of – Data We Collect, is collected directly from you, the individual.

We do not collect any of your personal data from any other source. This includes any publicly accessible list and or data sources, whether in the public domain or if we have a legitimate interest to be able to access those sources legally.

Do we have a statutory or legal right to hold this data

We have a statutory and/or legal right to hold the data you have provided, and detailed in respect of – Data We Collect.

See section – Your rights as an Individual in Respect of the Data We hold

Automated Decision Making, Profiling, and what that means for you.

Any and all data in respect of – Data We Collect, is not subject to any automated decision making.
We do not profile you using your data, any actions taken by us or our systems are as a direct result of explicit requests, instructions or consents you have given us.

There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you and we may not be able to perform our contract with you.